Email Signature Setup

Fill in the fields, choose a design and the badges to include, then click Apply. Use Copy to place the formatted signature on your clipboard for Gmail, Outlook, or Apple Mail.

1. Fill in the details Enter the person’s info and choose which badges should appear.
2. Pick a design & Apply Choose a layout, then check the preview so you know exactly what recipients will see.
3. Copy and paste Use any Copy button below, then paste into the signature editor in your email app.
Step 1

Signature Details

Optional. If you add an address here, the signature will show a clickable Email link.

Optional. If this person should receive texts on a different number, the signature will show a separate Text: line.

Badges to Show
Step 2

Preview

This is exactly what recipients will see. Use any Copy button to apply your latest edits and copy the signature in one step.

Step 3

Setup Tutorials

These steps were written from the current official help pages for each mail client. Any Copy Signature button below will apply your latest edits first, then copy the signature so you can paste it into the signature editor in your mail app.

Gmail

  1. Click Copy Signature on this page.
  2. Open Gmail in a desktop browser.
  3. In the top-right corner of Gmail, click the gear icon, then click See all settings.
  4. Under the General tab, find the Signature section.
  5. Create a signature if needed, click into the editor, and paste the copied signature.
  6. In Signature defaults, set For new emails use to this signature. If you also want it on replies and forwards, set On reply/forward use to the same signature.
  7. Click Save Changes at the bottom of the page.

Official guide: Gmail Help

Outlook on Windows

  1. Click Copy Signature on this page.
  2. In new Outlook for Windows, click the gear icon in the top-right corner, then go to Accounts > Signatures.
  3. In classic Outlook for Windows, click New Email, then in the compose window open Message > Signature > Signatures.
  4. Create a new signature and give it a name.
  5. Paste the copied signature into the editor.
  6. In new Outlook for Windows, under Choose default signatures, select the correct account, then set the signature for New messages and Replies/forwards if you want it to apply automatically.
  7. In classic Outlook for Windows, use the E-mail account, New messages, and Replies/forwards dropdowns in the Signatures and Stationery window.

Official guide: Microsoft Support

Outlook on macOS

  1. Click Copy Signature on this page.
  2. With Outlook active, use the macOS menu bar in the top-left corner of the screen and choose Outlook > Settings.
  3. In the Settings window, under Email, click Signatures.
  4. Create a new signature or rename the default one.
  5. Paste the copied signature into the signature editor.
  6. Under Choose default signature, select the correct account, then set the signature for New messages and Replies/forwards if you want it to apply automatically.

Official guide: Microsoft Support

Apple Mail on macOS

  1. Click Copy Signature on this page.
  2. With Apple Mail active, use the macOS menu bar in the top-left corner of the screen and choose Mail > Settings.
  3. In the Settings window, click the Signatures tab.
  4. Select the email account that should use the signature.
  5. Create a new signature, click into the preview area, and paste the copied signature.
  6. In the same settings window, with the account selected, use the Choose Signature dropdown to set that signature as the default for that account. If you do not set a default, users must choose it manually in each compose window.

Official guide: Apple Support